Whitefish Bay Public Library
February 13, 2007
Present: Martha Berg, Rita Rochte, Lisa McGovern Erna Schatzman, Bob Rothacker, Jim Phillips, Jim Grassman, Tracy Herold. David Fee arrived shortly after 8pm.
MB called the meeting to order at 7:30pm. TH verified the meeting was duly posted. RR moved, seconded by LM, to approve the January 9 and 23, 2007, minutes; motion carried. Due to the Village Manager’s limited time, BR moved, seconded by RR, to move the Emergency Closing policy to the top of the agenda; motion carried. MB voiced questions regarding the Library’s latitude to close for various reasons, such as inclement weather, holidays and emergency situations. JG explained that, though not stated in a formal policy, the Library is regarded as a Village Department and, as such, should be open during inclement weather. He stated that the choice to come to work should be left to the employee and if the employee chooses not to come, they may take vacation/holiday time or receive no pay. MB stated she did not feel that the Library Staff should be penalized for the Library Board’s ignorance of this Village practice when they passed the Emergency Closing policy tying the Library’s closing to that of the school district’s. MB asked JG if the Library Board could take action to re-instate regular wages for staff scheduled to work on February 5 when the Library closed according to the Emergency Closing policy. JG stated they could. Discussion ensued about how to appropriately move forward. JG left at 8pm. BR moved, seconded by RR, re-instate regular compensation for all library employees who were scheduled to work on February 5, 2007; motion carried. BR moved, seconded by LM, to remove any reference to the school district in the Emergency Closing policy and to include the Village Manager (when available) as a point of contact if emergency closing is deemed necessary (power outage, staff shortage due to inclement weather); motion carried.
JP moved, seconded by RR, to approve the December and January operational and Fund expenditure reports; motion carried. TH reported on the status of the Fund. 2007 is the last year of the Fund drive and $1100 is all that is left to collect. TH recommended that Jerome “Bing” McCutcheon be formally recognized for his work as bookkeeper for the Fund from 2001through 2007. BR moved, seconded by RR, to authorize expenditure up to $100 from account 21-15300 for a gift to recognize Bing’s service; motion carried.
BR moved, seconded by LM to authorize MB to sign the 2006 annual report; motion carried.
MB moved pursuant to Section 19.85(1)c of the Wisconsin Statutes to convene a closed session to consider employment and compensation of a public employee. DF seconded the motion; LM-aye; ES-aye; RR-aye; JP-aye; BR-aye; DF-aye; MB-aye. Motion carried.
BR moved, seconded by RR, to reconvene the open session; LM-aye; ES-aye; RR-aye; JP-aye; BR-aye; DF-aye; MB-aye. Motion carried. Closed session report: Applications for Library Director were reviewed. Five candidates were selected and will be requested to submit work samples and completion of a spreadsheet test by noon on February 21, 2007. MB, LM, ES, RR TH and retired librarian Mary McIntyre will serve on an ad-hoc personnel committee. They will meet on Thursday, February 22, 2007, at 4pm to review the candidate’s work and select finalists to be interviewed on Monday, February 26, and Tuesday, February 27.
MB adjourned the meeting at 10:10pm.
Respectfully submitted,
Tracy Herold